General Information

We provide you with this privacy policy, which relates exclusively to the data collected as part of the online application process, in order to inform you how we handle your personal data collected during the application process.

Controller within the meaning of data protection law is:

turbalance GmbH
Galileistraße 1-3, 69115 Heidelberg
Email: contact@turbalance.com
Commercial register number: HRB 750654
Register court: Local Court Mannheim

Personal data within the application process

Personal data is information relating to the personal or factual circumstances of an identified or identifiable natural person. This includes, for example, your name, address, telephone number and date of birth, as well as data relating to your specific career history, which can be assigned to a specific person with reasonable effort. Information that cannot be directly or indirectly associated with your actual identity is not considered personal data.

Legal basis and purposes for processing personal data in applications and during the application process

If you apply to us electronically, i.e. by email or via our web form, we collect and process your personal data for the purpose of handling the application process and for carrying out pre-contractual measures.

By submitting an application via our recruiting page, you express your interest in taking up employment with us. In this context, you provide us with personal data, which we use and store exclusively for the purpose of your job search/application.

In particular, the following data is collected:

First and last name
Email address
Telephone number
LinkedIn profile (optional)
Channel through which you became aware of us

You also have the option to upload meaningful documents such as a cover letter, your CV and certificates. These may contain additional personal data such as date of birth, address, etc.

Only authorized employees from the HR department or employees involved in the application process have access to your data.

Personal data is generally stored exclusively for the purpose of filling the vacant position for which you have applied.

Your data will be stored for a period of 6 months beyond the completion of the application process. This is usually done to fulfill legal obligations or to defend against potential claims under statutory provisions. After this period, we are obliged to delete or anonymize your data. In this case, the data is only available to us as so-called metadata without direct personal reference for statistical evaluations (e.g. proportion of female or male applicants, number of applications per period, etc.).

In addition, we reserve the right to store your data for inclusion in our “talent pool” for 1 year after completion of the application process in order to identify further suitable positions for you. This also applies, for example, to applications for apprenticeships or internships. By accepting this privacy policy, you consent to the extended storage of your data and inclusion in our “talent pool.”

If you receive and accept an offer of employment from us during the application process, we will store the personal data collected during the application process at least for the duration of the employment relationship.

Transfer of data to third parties

The data you submit as part of your application is transmitted using TLS encryption and stored in a database. This database is operated by Personio GmbH, a provider of HR management and applicant tracking software (https://www.personio.de/impressum/). In this context, Personio acts as our data processor in accordance with Art. 28 GDPR. The basis for processing is a data processing agreement between us as the controller and Personio.

Data subject rights

If personal data is processed by us as the controller, you as the data subject have certain rights under Chapter III of the General Data Protection Regulation (GDPR), depending on the legal basis and purpose of processing. These include, in particular, the right of access (Art. 15 GDPR), the right to rectification (Art. 16 GDPR), the right to erasure (Art. 17 GDPR), the right to restriction of processing (Art. 18 GDPR), the right to data portability (Art. 20 GDPR), and the right to object (Art. 21 GDPR).

If the processing of personal data is based on your consent, you have the right to withdraw this consent at any time in accordance with Art. 7 (3) GDPR.

To exercise your rights as a data subject with regard to the data processed in this online application process, please contact our data protection officer (see section 2).

Final provisions

We reserve the right to amend this privacy policy at any time to ensure that it always complies with current legal requirements or to reflect changes in the application process or similar. The new privacy policy will then apply to any future visit to this recruiting page or renewed application.

U.S. and California Privacy Notice (Supplement)

This section applies to applicants residing in the United States and supplements the information in this Privacy Policy. It is intended to comply with applicable U.S. state privacy laws, including the California Consumer Privacy Act, as amended by the California Privacy Rights Act (CPRA).

Notice at Collection

We collect personal information as described in this Privacy Policy for the purpose of managing our recruitment and hiring processes, including evaluating candidates, communicating with applicants, and complying with legal obligations.

We do not use personal information for materially different, unrelated, or incompatible purposes without providing notice.

Categories of Personal Information

We may collect the following categories of personal information:

Identifiers (e.g., name, email, phone number)
Professional or employment-related information (e.g., resume, work history, qualifications)
Education information
Internet or network activity (e.g., IP address, interactions with our careers site)
Any additional information you choose to provide

Disclosure of Personal Information

We may disclose personal information to:

Service providers, including our applicant tracking system provider, Personio
Affiliates and related entities, including those located outside the United States (e.g., Germany)
Professional advisors or authorities where required by law

Sale or Sharing of Personal Information

We do not sell and have not sold personal information.

We do not share personal information for targeted advertising.

Your Privacy Rights (U.S., including California)

Depending on your state of residence, you may have the right to:

Access or request a copy of your personal information
Request deletion of your personal information (subject to legal exceptions)
Request correction of inaccurate personal information
Object to or limit certain processing, where applicable
Not be discriminated against for exercising your rights

How to Exercise Your Rights

You may submit a request by contacting us at:

Email: info@turbalance.com

We will verify your request and respond in accordance with applicable law.

Retention

We retain personal information as described in this Privacy Policy and only as long as necessary for recruitment purposes an

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