Executive Assistant

To support our growing team, we are looking for an experienced Executive Assistant to work closely with our Heidelberg-based founder. In this role, you will take a hands-on and high-ownership approach to supporting leadership in navigating a fast-moving environment. This includes developing the structures, processes, and culture that enable high performance for a cutting-edge AI infrastructure company.

• Anticipating needs, surfacing risks, and solving problems 

• Own calendar, travel, and logistics management in Germany and worldwide

• Operate with strong judgment, knowing when to act independently and when to escalate

• Spot friction in day-to-day operations and proactively improve how things work

• Act as a coordination hub across teams (ie engineering, operations), helping align priorities and unblock execution

• Prepare and structure internal documents, presentations, and communications for leadership and external stakeholders

• Manage ad hoc, high-priority projects with high ownership and minimal guidance

• Help build lightweight structures and systems in a fast-evolving startup environment

• Strong organizational and execution skills with a clear “get things done” mindset 
• Experience supporting senior leadership and/or founders in a fast-paced, highly technical startup environment (consulting or VC experience also relevant)
• High level of ownership, reliability, and attention to detail
• Ability to manage multiple priorities across teams, stakeholders, and time zones
• Strong communication skills in English and German (written and verbal)
• Comfortable operating in ambiguity and building structure where none exists
• High level of discretion and trust when handling sensitive information
• Familiarity with tools such as Microsoft Office, Confluence, Jira, or similar SaaS platforms
• Based in or near Heidelberg, with the ability to join on-site regularly as part of a hybrid work setup.

Nice to have

• Experience working with international, distributed teams (EU/US)

• Strong interest in AI infrastructure, distributed systems, or technical product environments

• Build something big: Help build and scale a fast-growing AI infrastructure startup

• Pay & perks: Competitive compensation with a performance-based incentive, subsidized Deutschlandticket, and access to a discount portal

• Work your way: Flexible hours with hybrid and remote-friendly* options

• Fast lanes, no red tape: Flat hierarchies and rapid decision-making mean ideas ship quickly

• Global team: Work with a diverse, international team across Germany and the USA

• Modern headquarters: Well-stocked office near the Heidelberg Hauptbahnhof, available on a hybrid basis or as a place to connect during our quarterly team workshops

• Top setup: Your choice of high-quality hardware and equipment